Bruce
Rehmer - 349-3451; brehmer@center.k12.mo.us
Contact Bruce with purchasing issues, system compatibilities
for purchasing software/hardware, or building applications
(Plato, lunch system, etc.)
Brian
Walter- 349-3418; bwalter@center.k12.mo.us
Contact Brian with network issues, names changes, passwords,
problems with your Groupwise or Novell accounts, or unblocking
websites.
Tony Singer - 349-3334; tsinger@center.k12.mo.us
Contact Tony with any troubleshooting problem with your computer,
printer, speaker, or anything else in your room.
Colleen
McLain - 349-3357; cmclain@center.k12.mo.us
Contact Colleen with SMART Board issues, training needs, or
curriculum technology integration.
Networked
Printers (printers that print to a different room)
Yes, even you can install your own printer! If you are wanting
to hook to a networked printer (one that prints in another
room) go to http://iprint/ipp and scroll through the list
to find your desired printer. Just click the link - everything
is done for you! Go to http://www1.center.k12.mo.us/edtech/help/printers/index.htm
if you need more help with your printer.
Local printers (printers that are sitting
on your desk directly connected to your computer)
If you have purchased your own personal printer, we would
ask that you bring the disk with the drivers in and set
that printer up yourself. Our priority right now is to make
sure you can print to a networked printer.
Your
backed up My Documents (as we asked you to do last
year)
Just open your H Drive, right click your My Documents folder,
copy it, then go back to your My Documents and paste. BETTER
YET, just get in the habit of ALWAYS saving to your H Drive.
Your
backed up Internet Favorites (as we asked you to
do last year)
Again, open your H Drive. You should have saved a Favorites
folder last year. Right click the Favorites folder, select
copy. Then open My Computer, Local Disk (C:), Documents
and Settings, your first initial last name folder then right
click and paste. Your favorites will now be under your Favorites
tool bar in your Internet browser.
Internet shortcuts (for putting a shortcut
back to Infinite Campus or United Streaming)
1. Launch your web browser
2. You will need to type in the address of the website.
(https://icampus.center.k12.mo.us,
http://www.unitedstreaming.com)
3. Once you have the desired website, go to File, Send,
Shortcut to Desktop.
4. Do you need to rename it? Right click the new shortcut,
select Rename and rename the shortcut.
H
Drives
And while we are discussing H Drives, remember NOT
to store downloaded music, videos or pictures to your H
Drive. We are starting to limit the amount of space you
have on your H Drive.
The Technology Department does not reinstall your district networked printers. It's an easy process and when you install, you can determine which printer to be your default. Here's what to do:
Go to http://iprint/ipp, scroll through the list to find your building, then find the printer you want to install. Click that link and the printer will automatically install.
If you have your own personal printer in your classroom, you are responsible for reinstalling the software and hooking the printer back up. Sorry, the Technology Department will only support district purchased equipment.
This first tip addresses the two steps of displaying and interacting with documents on your SMART Board.
Displaying documents on the SMART Board
You will be able to view a document either on the SMART Board or on your monitor.
1.
When switching a document from the monitor to the SMART Board, open the document to be displayed. In the upper right hand corner of the document, you'll see the common icons to minimize, restore and close out of the document. TO THE LEFT of these three icons are two new icons. One of those is an image of a monitor with an arrow. Click that icon to get the document to appear on the SMART Board. (Likewise from the SMART Board, click the icon to send the document back to your monitor.)
2.
A second way of doing this is to restore down the document; left click on the top blue bar of the active document, hold the click down and drag the document over to the SMART Board.
3.
The third way is to right click on the document in the task bar (to the right of the Start button), select Move to Monitor, then select the monitor to where you want to move the document.
Check to make sure your SMART Board is active
1.
Pull up the screen to orientate your SMART Board. (Does the orientation screen appear on your monitor instead the SMART Board? If so, push the space bar on your keyboard. This should switch the orientation screen to the SMART Board.)
Tech
Tip #2 – Viewing PowerPoints on your SMART Board
With your extended monitor, there is a trick to getting PowerPoints to run in the slide show view on the SMART Board.
Develop the PowerPoint like normal on your computer monitor. When you are ready to present the PowerPoint on your SMART Board, go to Slide Show, Set Up Show. On the right side of the Set Up Show window, you'll notice a Multiple Monitors setting. Click the drop down menu and select Monitor 2. This allows the slide show to play on monitor 2 - your SMART Board.
In the same way, you will need to go back to Slide Show, Set Up Show, and select Primary Monitor from the Multiple Monitor box if you are working on a PowerPoint and want it to view your work by playing the presentation on your computer monitor.
Showing DVDs in your classroom will work best if you use Power DVD. Just like last year, Power DVD is an icon on your desktop. You may need to put your DVD in your computer then launch Power DVD. Once the program is open, you will see the control panel to play, forward, etc.
2.
For showing on your SMART Board, you will need to drag the Power DVD window from your monitor to your SMART Board; there are no icons on the window's blue bar to change monitors. Just click on the top bar and drag it to the SMART Board. Once it is showing on the SMART Board, maximize the window for a full screen effect.
Tech
Tip #4 – Three ways to right click on your SMART Board
We have already covered the ways to move documents over to your SMART Board. One of the methods to do this is right click the open document in the task bar. This week's Tech Tip will explain three ways to right click on the SMART Board.
1.
The first, and probably most logical, is to use the right click button on your mouse. Just scroll your mouse over to your SMART Board and right click on your mouse like normal.
2.
Have you ever noticed the two buttons on the pen tray to the right of the styluses? The bottom button is a right click button. Push that button and the very next tap on the SMART Board will be a right click. Keep in mind, if you push the right click button and tap in the wrong location on your SMART Board, you will need to push the right click button again to activate the right click feature.
3.
The final way, and maybe the easiest, is a three second hold on the SMART Board. Determine what/where you want the right click then, using your finger, push and hold on the SMART Board.
Are you remembering you can hide the transparent floating toolbar on the left side of your monitor? If you are not using it, you have two options for hiding it. First option - click the double arrows on the handle and it will hide everything but the handle. The second option is to click the SMART Board icon once by your system time. (This icon looks like a light blue square with a white daisy on it.) One of the options on the task pane that opens is Hide Floating Tools. Selecting this option will completely hide the floating tools.
Did you know SMART Technologies has a place where teachers can download premade lessons, upload your lessons, exchange ideas, share resources and discuss issues, topics or ideas with each other? You can find the SMART Exchange at http://www.exchange.smarttech.com. This is a free site. No account it required unless you have a question or idea to post on the discussion forums. Check it out! You'll even find a Missouri User's Group by clicking Connect with Teachers, scroll to User's Group and click the Missouri User Group under Regional Groups. It's a great way to connect with teachers across the country and around the world using SMART Boards!
Did you know Notebook has several interactive tools for making random name, group, number, or color generators?Here is a Notebook file that demonstrates several of these. On this file you will find options for random name selection, numbers and letters, student grouping, color, image and text selection. All are great for student selection or choosing random numbers for problem solving. Open the file and see what can be done. I'm sure you'll find a use for them in your classroom!
A great instructional feature in Notebook is the ability to view two Notebook pages at once. To activate this feature, either go to View, Zoom, Dual Page Display or click the Split Screen View icon on the top toolbar. (This is the icon that appears to have two doggy-earred pages in a monitor.) Click this icon when you want two Notebook pages to show at once. Click the icon again to get back to a single page view.
A few other ideas:
- You can pin a page to lock it in place while allowing other pages in the file to be displayed. For example, you could lock the first page of the Notebook file, then display pages 2, 3 or 4 beside it. To lock a page, go to View, Zoom, Pin Page.
- In the dual page view, both pages are active; you can write and manipulate information on both pages.
- Try using the screen shade on one page while brainstorming or working on the other.
This tech tip might be point out the obvious, but have you noticed all the circular buttons at the top of your wireless keyboard? These are shortcut buttons that activity features on your computer.
Here's what they do: left arrow - navigates backward as you are browsing the Internet (previous pages viewed) right arrow - navigates forward as you are browsing the Internet the X - stops loading or escapes out of active pages curved arrow - refreshes the active page the house - launches your home Internet page the envelop - launches your email the computer - launches your My Computer the calculator - launches your system calculator
That brings us to the circular knob with the musical play symbols. Here's what those do: crossed out speaker - mutes all sound from your speaker square - stops audio from a media player the rewind and forward buttons - advances or goes back through your media player playlist or music on a CD (These features will not affect streaming music such as Pandora.) the play/pause button - plays and pauses audio from a media player the music note - launches Windows Media Player; push it a second time for the media player menus. the round knob - adjusts audio volume from your computer
Have you tried moving shortcuts to the SMART Board for easier access to programs while at your SMART Board? This will only work if you do not auto arrange your icons. Let's look at two settings to set this up.
First, un-auto arrange your desktop icons. Here's what to do:
1. Right click your desktop.
2. Select Arrange Icons By, then uncheck Auto Arrange.
Second, make shortcuts. Here's how to do that:
1. Select and right click the program or document you want a shortcut of. (This could be an icon already on monitor 1 or in your programs list.)
2. Select Send To, then Desktop (Create Shortcut)
3. This places a shortcut on monitor 1. You can rename the shortcut if you want. Now click and drag the shortcut to monitor 2, your SMART Board.
4. Continue these steps until you have all the shortcuts you need on your SMART Board.
Because you do not have your icons automatically arranged on your desktop, these shortcuts will remain on your SMART Board until you remove them.
There is a simple tool in the Lesson Activity Toolkit that makes for a great interactive vocabulary review. This tool is called Keyword Match. It can be found in the Notebook Gallery, expand Lesson Activity Toolkit, expand Activities, and select Keyword match. Select one of the template colors, drag the template to Notebook and you're ready to make your review.
To make the review, simply click the Edit button on the template, enter your words and descriptions, determine if you want a solve button and click OK. Be sure to save it for later use!
To use, drag the correct word to the matching description. When all words have been matched, click Check for a quick self-check. (Of course, if you opted not to have a solve button, this won't be an option.)
Here is a quick video to see how this works - http://www1.center.k12.mo.us/edtech/SB/resources/KeywordMatch.wmv. It will give you a preview of the activity and show you how to set it up without wasting time figuring it out. The video has no audio and is 1 minutes and 20 seconds long.
Last Friday, Bruce sent an email with one solution for moving documents between your two monitors. Here are a few more tips that will make that easier.
1.
The moving of pages between your monitor and SMART Board only works when the document is maximized. When the document is minimized, (collapsed down in the tool bar) it will not switch back and forth between monitors.
2.
From the SMART Board, a right click on the pen tray button is the only way to get a document to move from one monitor to the other. It will not work if you press and hold on the SMART Board task bar for 3 seconds, then select Move to Monitor, Monitor 2.
3.
There are two other guaranteed methods of moving a document between the monitors. First, in the upper right hand corner of the document, where the common icons to minimize, restore and close icon are located, you’ll see two new icons. One of these is an image of a monitor with an arrow. Click that icon to get the document to move between your monitor and SMART Board. Secondly, restore down (but don’t minimize) the document. Left click, hold and drag the top blue bar of the document between the two monitors.
Your wireless keyboard and mouse has software, called SetPoint, installed on your computer where you can change certain settings. To access this software, go to Start, Programs, SetPoint.
Once the software is running, you'll see tabs for My Mouse, My Keyboard and Tools. With one of these tabs selected, you'll also notice a second set of tabs on the left hand side of the window. These are the tabs that enable control over certain features. For example, controlling the speed of the pointer acceleration for the mouse and changing button features on your keyboard.
Tech Tip #14 - Graphic Organizers and Capturing in Notebook
Are you remembering to capture documents into Notebook that won't allow you to annotate? This is a great tip for graphic organizer use, Microsoft Office documents, pdf documents and even webpages. Capturing these documents allows you to take a document and make it interactive in Notebook.
The easiest way to do this is open your Word, Excel, PowerPoint or Internet page; go to File, Print; select SMART Notebook Print Capture from the drop down menu next to the printer name; and click OK. When you go back to Notebook, you'll have the entire document or site captured ready for you to annotate or take notes.
Tech Tip #15 - How Often Should You Restart Your Computer
Here’s our rule of thumb: 1. Shut down over the weekend and over long breaks, like Thanksgiving and Christmas. If you don’t completely shut down, at least restart your computer weekly. 2. Log offnightly.
It’s also a good idea to restart your computer in a first attempt to troubleshoot whenever you are having issues with your computer.
We have just renewed our district subscription to World Book Online. World Book can be accessed in its entirety in the district; if you access from home, both students and teachers need to use the username of csdworld and password of world.
There are several great features about World Book that make it easy to use at all levels. Three different levels of materials - kids, students and advanced - make it user-friendly for many levels; research tools, current events and featured educational videos are a few of the tools available to students; in addition to everything an encyclopedia offers, World Book also offers a dictionary that has great explanations of dictionary features in the World Book for Kids.
To start this Tech Tip, you all have access to your student h drives. All student h drives can be found at My Computer, Vol 1 on Center 6, Students folder, then all the student h drives are located here. With a teacher log in, you have rights to see all students; students can not see each other's folders.
It might be a good idea to organize your students by making shortcuts to these folders. One word of caution, if you accidently delete or drag one folder into another, students will not be able to access their h drive. We can help you fix that problem, but just be careful!
To make shortcuts for the folders, hold the control (ctrl) key down on your keyboard and select all your students/students in an hour or block. Folders are organized by students' first initials. Just keep the control key held down, scroll through the folders and select your students. Once all needed folders have been selected, right click ON one of the highlighted folders, select Send To, then select Desktop (create shortcut). This will place all your selected student folders on your desktop.
Since I'm sure you don't want all your student folders on your desktop, let's make a folder to store all student h drive folders in. To do this, right click your desktop, select New, then select Folder. Name the folder something like Student H Drives or whatever you want. Now drop and drag the student folders into your master folder. You might consider making a folder for different hours, blocks or classes.
Tech Tip #19 - Reply with Previous Message Included (Groupwise)
The next several weeks will have tips about your Groupwise email. Starting simple, I want to point out the setting that will include previous emails with your current email response. It's easy for this to accidently get unchecked and it's such a nice courtesy to include previous threads of conversation so all parties involved can refer back to specifics.
To activate this setting, open any received email, click the Reply button. But before you click OK to response to sender, make sure the box is checked that says "Include message received from sender".
Check yours right now. Once it's checked, the setting will stay.
There are times when you want to consistently send an email to the same group of people - your department, a committee, or even parents. This tip will explain how to set these groups up and edit them.
Setting up the group:
1. In GroupWise, click the Address Book button.
2. In the Address Book that opens, click the small arrow to the right of the New icon and select Group.
3. In the New Group window that opens, click the Add button.
4. The Select Group Members window opens. In the Look In field, make sure you have the correct address book selected. Novell GroupWise Address Book is what must be selected to see all district employees. If you are making a group of parents or contacts outside the district, be sure to select Frequent Contacts. You can switch between these two address books as you are searching for contacts as well.
5. Start searching for contacts by typing the name in the Look for field. Double click the name once you see it in the address list. You'll notice this starts to populate the Selected field. Keep searching until all contacts have been found.
6. With your entire group in the Selected field, click the Save Group button and select Frequent Contacts.
7. Give your group a name. Make it something you'll remember!
8. Click OK.
Now when you want to send an email to this group, just type in the group name instead of each group member individually.
To edit your group:
1. In GroupWise, click the Address Book button.
2. In the Online pane on the left, select Frequent Contacts to find your group.
3. Either search for or scroll until you find your group. Double click it.
4. The Detail window that opens is where you either will add or remove members. To add new members, just click the Add button and search for their name as we did above. To remove old members, select the member and click the Remove button.
Before setting
up a rule, make a folder in your cabinet where all rerouted
mail from the rule will go. If you need help making a cabinet
folder, see this tip.
1.
Open Groupwise, go
to Tools, Rule.
2.
In
the Rules window, click New.
3.
Give
the Rule a name.
4.
Select
the event. I would think that typically you are going to want to be handling Received email.
5
Next define the conditions. First, define the Item Type. With most rules, this is going to be Mail. Secondly, click Define Conditions. This is where you will determine how you want to separate out email. This could be by the sender, subject or who it was sent to. Whatever you decide here, something in the title, group or name needs to be consistent. So let's say I wanted to put all Tech Tips in a folder. I would select Subject, then the Contains button, and fill the blank field with the subject of Tech Tip. This will only work because I name all my weekly Tech Tips as "Tech Tip #21" where the "Tech Tip" portion of the subject is what remains consistent. Another example, if you are a member of a listserv, you would select To, Contains, then enter the listserv address in the blank field because the listserv address will always be consistent.
6.
Click
OK.
7.
Finally, we need to set an action. This step identifies what you want to do with the incoming email. Typically you'll reroute the email directly into a folder, rather than your inbox. Click Add Action, then Move to Folder. Once the Move Item to Folder Action window is open, click the plus sign next to the Cabinet. This will allow you to find the desired folder where you want to move incoming email. Once the folder is found, check the box to the left of the folder. Finally, click Move, Save, then Close. (This is also where you set up an Out of Office message. The action will be to Reply and enter the text of your email. Be careful when setting this up as to who your response actually goes to - you probably want to respond within the district but not to listservs and other email discussion groups.)
8.
If your rule is set up correctly, incoming email will be directly routed to folder. The teal number in brackets to the right of the folder indicated how many unopened email is in the folder. Be sure to keep an eye on this - it's easy to overlook! To read the email, just open the folder and open the email from there.
Tech Tip #22 - What is the Mail Summary daily email? (Groupwise)
I know you see a Mail Summary daily report in your inbox each morning. This report is to help you mark certain types of email you don't want as spam. Likewise, you will also be able to allow a delivery of email you really do want that Light Speed has marked as spam. This tip will explain some of the features available to you as you handle your own spam.
The Mail Summary show three different messages - spam, viruses, and good messages. Spam messages: These are emails the Light Speed has determined are spam. It's possible you will have online or email magazine subscriptions end up in here. If you want to keep receiving those emails to your inbox, you will need to select either Deliver Once to see what the email really was or Always Allow to allow this email to always get delivered in your inbox.
Virus infected messages: There really no option for your control with these messages; you will not be able to deliver the message for the obvious reason of Light Speed not allowing the delivery of any virus infected email.
Good messages: This section will show all the good messages from outside the district that were delivered that day. Light Speed allows you to block your good messages in the event a spam email is consistently slipping through. For example, you might want to block email that announces certain types of subscriptions, e-newsletters, or other discussion lists.
Hopefully from this tip you can see that it's a good idea to look over this report daily, as it helps you manage your spam.
