SMART Tip #1 – Changing your Password SMART Tip #2 - Updating Chalkwaves
SMART Tip #3 - Online Resources SMART Tip #4 - Care for Projectors and SMART Boards
SMART Tip #5 - Adding Pages and Templates SMART Tip #6 - The "Red Light"
SMART Tip #7 - A Blue Screen SMART Tip #8 – Inactive Stylus
SMART Tip #9 - Upgrading to 9.0 SMART Tip #10 - Orientation 
SMART Tip #11 - Printing Options SMART Tip #12 - Hyperlinks in Notebook
SMART Tip #13 - Resources SMART Tip #14 - Changing Stylus Colors
SMART Tip #15 - Enlarging screen sizes SMART Tip #16 - The Magnifer
SMART Tip #17 - Your input needed! SMART Tip #18 - Highlighting 
SMART Tip #19 - Saving to your H Drive SMART Tip #20 - Making Folders 
SMART Tip #21 - Internet Groupwise Access SMART Tip #22 - Email Groups 
Tech Tip #23 - Cabinet Folders for Groupwise Tech Tip #24 - Groupwise Signature
Tech Tip #25 - Groupwise views Tech Tip #26 - Email Etiquette 
Tech Tip #27 - Junk Mail Handling Tech Tip #28 - Email Rules 
Tech Tip #29 - Microsoft Office disk checkout  Tech Tip #30 - Technology Standards 
Tech Tip #31 - Summer Technology Classes Tech Tip #32 - SMART Board Spectrum
Tech Tip #33 - Backing up your My Documents Tech Tip #34 - Backing up and burning to disk
Tech Tip #35 - Summer storage  


SMART Tip #1 – Changing your Password
 

With the beginning of a new school year, this is a great time to change your passwords. It is a good idea, in making your passwords as secure as possible, to use a variety of characters - numbers, letters, capitals, and symbols. For example, think of a password, such as teachers, then change some of the letters into other characters - T3@cher$. Note the use of capitals, symbols and numbers.

To change your Novell account password, push the alt, ctrl, and delete (not the backspace) keys on your keyboard. The lower left hand button in the window that pops up is for changing your password.
For your Groupwise email account - open Groupwise, go to Tools, down to Options, and double click the Security button. Finally, select the Password tab to change the password for your email account. 

SMART Tip #2 – Chalkwaves
 

Chalkwaves has been updated!! There now are more videos and teacher resources. In order to update the version of Chalkwaves running on your computer, you will need to double click the larger of the Chalkwaves icons on your desktop. (This will be the one with the red shortcut arrow.) You will see the program automatically update itself in a window that pops open. When it's done, there will be a smaller Chalkwaves icon on your desktop - one with a black shortcut arrow and no version numbers behind the Chalkwaves label. This is the icon to now use when searching for Chalkwaves videos.

SMART Tip #3 – Online Resources
  Last week I told you how to updating Chalkwaves. This week I thought I'd pass more online resources your way.
  Center's SMART Board Resources - http://www.center.k12.mo.us/edtech/SB/SB.html
      Here you can access the archived SMART Tips, training resources, templates Center teachers have made and interactive websites.
 

World Book Online Reference Center - http://www.worldbookonline.com
      Our district has a subscription to this site. The Log is ID is csdworld and our password is world. The site has great reference information. (Note that if you click on change display you can set the viewing preferences for younger students.)
  Searchasaurus - http://search.epnet.com
      A kid-friendly online search and reference center. (You need to be in the district to have access to this site.)
 

NoveList and Novelist K-8 - http://search.epnet.com
      Book lists and reviews with searching features by author, genre, title, etc. (You need to be in the district to have access to this site.)
  EBSCOhost - http://search.epnet.com
      Research assistant including newspapers, magazines, articles, ERIC, and numerous other publications. (You need to be in the district to have access to this site.)
 

eThemes - http://www.emints.org/ethemes/
      An extensive database of content-specific, thematic websites. A service of the eMINTS National Center.
SMART Tip #4 – Care for Projectors and SMART Boards
 

Please help preserve the bulb of your projector! To ensure longevity of the bulbs and projector, remember to follow these guidelines:

  1. If the students don't need to see the screen for an educational reason turn the projector off (even if the kids are in the room).
 

2.

Screen savers or a blue screen displaying through the projector is a good sign that the projector could be turned off. 
  3. If you are not needing the projector for another 15-20 minutes, turn it off.
 

4.

If you are leaving for lunch, recess, a meeting, or for the day, please turn the projector off.
 
SMART Board care:  
    The SMART Board can be cleaned with water and a soft cloth. You might also use the Expo cleanser (dry-erase cleanser). Spray it on a soft cloth, then wipe down the SMART Board. 
SMART Tip #5 – Adding Additional Pages and Templates
 

To add additional pages to Notebook, go to Insert, Blank Page. This will allow you to continue your lesson without erasing topics or ideas for later review.
Try this:
In addition to inserting a blank page, try inserting a template that complements your lesson. For example, insert several pieces of lined paper for a writing lesson, grid paper for math, cross sections for science, etc.
In the original version of Notebook (8.1.2), templates can be found by clicking View, Gallery.
In the new version of Notebook (9.1.2), templates can be found by clicking the Gallery tab, the plus sign next to Education, then navigate to the desired category.
(Do you know what version of Notebook you are running?)

SMART Tip #6 – The "Red Light"
 

Located in the lower right hand corner of the SMART Board frame is a small circular light. This light should always be GREEN.
 
However, if you notice you have a RED light, follow these steps.
For version 9.0 - open the control panel, click on SMART Board Settings, then click Add SMART Product. This scans the input ports for a SMART Board connection.
For version 8.0 - open the control panel, click the Connect button under the Serial Ports label.
 
Another trick for a RED light is to unplug the SMART Board USB cord in the back of your computer and plug it back in. (The USB cord is the cord with a flat, small rectangular end.)
 
If you have NO LIGHT, you will need to check the USB cords described above. No lights indicate something is unplugged because the SMART Board is not getting power.
(Do you know what version of Notebook you are running?)

SMART Tip #7– A Blue Screen
 

Have you had your SMART Board screen show nothing but a solid royal blue color? Chances are you have accidentally hit the Video button on your projector remote. (The Video button is on the right side of the power button.) If this should happen, push the RGB button on the projector remote. This will force the projector to recognize the signal from your computer, returning the board to the normal mode.
 
By the way - the Video Button is used when you plug a VCR directly into the projector. It toggles the input signal back and forth between the VCR and your computer.

SMART Tip #8 – Inactive Stylus
 

Have you ever picked up a stylus only to find it is inactive in Notebook, Microsoft Word, or the Internet? This week's SMART Tip will tell you how to solve this problem.
 
Notebook 8.0 (the older version)
1. Open the Control Panel
2. Click the Log button
3. Click the SMART Board Diagnostics button
4. Go to Service, Stop
5. Then go to Service, Start.
Close out of all the open windows and your stylus should be active.
 
Notebook 9.0 (the newer version)
1. Open the Control Panel
2. Click the About Software and Product Support link
3. Click the Diagnostics link in the Tools box
4. Go to Service, Stop
5. Then go to Service, Start.
Close out of all the open windows and your stylus should be active.
(Do you know what version of Notebook you are running?)

SMART Tip #9 – Upgrading to Notebook Version 9.0.1
 

Have you noticed other teachers using the newer version of Notebook 9.0? Or have you known there is an updated version and just haven't updated yet? (Do you know what version of Notebook you are running?) Here's your chance! Follow these steps to uninstall the older version of Notebook and install Notebook 9.0. (Please note that files and templates developed in 9.0 will be unreadable by older versions of Notebook 8.0.)
 
To uninstall Notebook
1. Go to Start, Settings, Control Panel, Add/Remove Programs.
2. Scroll through list and find SMART Board Software.
3. Click the Remove button. Follow the given steps agreeing to everything.

To install Notebook 9.0
1. Open My Computer, Vol2 on Center3, Teacher Resources folder
2. Double click the SMTBrdSoftware901.
3. Notebook will automatically install. Follow the given steps agreeing to everything.

SMART Tip #10 – Precise Orientation
 

Do you remember how to reorient your SMART Board? A good indicator this needs to be done is when you are writing with the stylus at one spot on the SMART Board, but the ink is appearing at a different spot. There are three different ways to reorient your SMART Board:

  1. Push and hold the right click button (to the left of the styluses) on the pen tray, then push the keyboard button, and release both at the same time. This will open the orientation screen. (Same for both versions. What version are you running?)
  2. Click the SMART Board icon in the system tool tray in the lower right tray by the time. Select Orient from this menu. This will open the orientation screen. (Same for both versions.)
  Advanced Tip - Change the Precision of the Orientation
  Version 8.0 - Open the Control Panel, click the Advanced button, change to an fine setting of 20 points.
  Version 9.0 - Open the Control Panel, select Pen Tray Settings, click the drop down menu and select Alignment/Orientation Precision, change to a fine setting of 20 points.
SMART Tip #11 - Printing Options
 

Just a quick reminder of the printing options you have with Notebook. Go to File, Print in Notebook. Next to the Print what: line is a drop down arrow with print options. You will be able to print one, two, four or six slides per page. This is great way to catch up kids who are sick or out of the room. For this to be most effective, don't erase your presentation - add pages on as you progress through your lesson. That way you'll be able to print your entire lesson notes. (See SMART Tip #5 for a quick reminder.)

SMART Tip #12 - Hyperlinks in Notebook
 

Adding hyperlinks to your Notebook files is a great way to pull in Internet resources as a part of your lesson. Hyperlinks can be added to images or text. Before adding hyperlinks, I would suggest finding the Internet site and copying the website address. Then once an image or text has been inserted in Notebook, select the image or text, go to Insert, then Hyperlink. In the Insert Hyperlink window that opens, type (or better yet, paste!) the address of the desired website and click OK.
 
Please note the only "hot spot" will be the arrow with the blue box around it. This blue box is the spot to select when launching the website.

SMART Tip #13 - Interactive Resources
 

This week's SMART Tip directs you to several resource and interactive websites for SMART Board use.
Interactive websites - http://www.center.k12.mo.us/edtech/resources/SBsites.htm
Whiteboard tools - http://www.bgfl.org/bgfl/custom/resources_ftp/client_ftp/teacher/maths/whiteboard_tools/index.htm
Primary resources for math, science, literacy - http://topmarks.co.uk/Interactive.aspx
Secondary resources for math - http://www.shodor.org/interactivate/activities/

SMART Tip #14 - Changing Stylus Colors
 

This week’s SMART Tip will explain how you can have 8 stylus colors, all working at the same time. In addition to the 4 physical styluses on the pen tray, you can also access 4 additional colors in the stylus menu of Notebook.   

In Notebook, open the stylus menu by selecting the drop-down arrow to the right of the stylus menu. Here you see four additional colors of solid lined styluses.
 
To change these colors, select Customize, identify which default color of the stylus to change, and select a desired new color from the palette of options. While this window is still open, you can change the colors of the remaining styluses by following these same steps. Click OK when all your changes have been made.
 
Finally, to use your new stylus colors, drop-down the stylus menu and select the color you want to use. To use your new colors, you will need to write with your finger on the SMART Board. The process of customizing the styluses here only changes the styluses in the drop-down menu - not the styluses on the pen tray.

SMART Tip #15 - Enlarging Screen Sizes
 

Changing screen resolution will make the view on your screen larger in all programs. To do this, right click the desktop, select Properties, select the settings tab, move the arrow to 800 x 600 under Screen Resolution for a larger image.
*** For best SMART Board viewing, your screen resolution should be set at 800 x 600! ***
 
Would you like the title and text in documents and programs larger still? Right click the desktop, select Properties, select the Appearance tab, then using the drop down menu under Font Size you can select Normal, Large or Extra Large. Normal is the default.
 
For larger text view on the Internet, open the Internet, go to View, Text Size, and select a text size. Medium is the default. This may not work on all websites.

SMART Tip #16 - The Magnifer
 

Last week's SMART Tip reviewed options for making text larger. This week I'll give you one more idea for using a magnifying glass of sorts with Notebook as another option for making text appear larger. However, this will only work if you are using Notebook 9.0. (Do you know what version of Notebook you are running?)
 
Regardless what is being displayed on the SMART Board, you can go to Start, Programs, SMART Board Software, Magnifer. This will put two windows on your screen - one is the actual magnifying glass and the other is the magnified view.
 
A few hints:
1. Move the magnifying glass around the screen to magnify text.
2. If you elongate the magnified view, the magnifying glass elongates, which in turn allows more of the page to be seen.
3. This works in all programs, views or screens - not just Notebook.

SMART Tip #17 - Your input is needed!
 

What topics would make the SMART Tips more beneficial for you? Email me and let me know!

SMART Tip #18 - Highlighting
 

The benefit of changing a stylus to a highlighter is being able to highlight regardless of the program. Highlighting can now take place when view the Internet, an image, or any other document or program.
 
Do you know what version of Notebook you are running?
 
Version 8.0
1. Open the control panel
2. Select the pen tray
3. Select the stylus color that will become the highlighter in the left hand column
4. Using the drop down arrow of the color menu, select the desired color for the highlighter
5. Change the width by deleting the 3 (or current width setting) and type in 15
6. Check the highlighter box
7. Click OK
 
Version 9.0
1. Open the control panel
2. Select the pen tray settings button
3. Select the stylus color that will become the highlighter
4. Using the window that opens, select your new color, line thickness and degree of transparency
5. Click OK to get out of both windows
 
One more thing about highlighting and version 9.0 - the highlighter is a bit hidden in version 9.0. It can be found by opening the Draw menu, select the Pen option and scroll down to the highlighters. OR click the Pen icon (which looks like a stylus) on the top toolbar and select the highlighters from there.

Tech Tip #19 - Saving to your H Drive
 

This week’s SMART Tip will explain how to save to your H Drive. Since your H Drive is a networked location, saving to the H Drive is saving to Center’s servers, which is the most secure location to save any document. It is high recommended by the technology department to save all documents to your H Drive!
 
The steps for saving to the H Drive:
1. With the document open, go to File, Save As.
2. Click the drop down arrow in the Save In field.
3. Navigate to and select your H Drive. Your H Drive is the networked drive that begins with your first initial last name.
4. Do you have a specific folder you want to save to? If so double click the icon of the folder to open it.
5. Type a name for your document in the File Name field.
6 . Finally, click save.
 
In addition to the security of saving to your H Drive, you now will be able to access your files from any district computer as long as you are logged yourself in.

 

 
Tech Tip #20 - Making Folders
 

This first example, the easier of the two, will show how to make a folder in your H Drive.
1. First, go to your H Drive. Open My Computer, then your H Drive. (You H Drive is the networked drive that begins with your first initial last name.)
2. Go to File, New, Folder.
3. Give your folder a logical name and click Enter.
4. Now you will be able to drag and drop documents into this folder. (This folder will now always be an option to select when saving documents to your H Drive, which was last week’s SMART Tip.)

A second way of making a folder has to do when you are actually saving a document. With your working document open
1. Go to File, Save As
2. In the Save In field, click the drop down arrow and navigate to your H Drive and name your document. (You might recall doing this last week.)
3. Now make a new folder. In the Save As window, click the new folder icon in the upper tool bar.
4. Give your folder a logical name in the New Folder window and click Enter.
5. Name your document.
6. Finally, click Save to save your document.

 
Tech Tip #21 - Internet Groupwise Access
 

This week’s SMART Tip will show how to access Groupwise email from home.
1. First, go to http://email.center.k12.mo.us. (Note there is no www in the address.)
2. Click Go on the screen asking for a service and language.
3. Enter your user name and password. This will be the same user name and password that you use for your email at school.
4. This will open your Groupwise email online. Obviously the look is a bit different than viewing your email at school.

Now just a few hints for viewing and sending email through when using Groupwise online.
1. To open an email, click the title of the email. After reading the email, use the commands at the top of the page to respond to the sender, forward to a colleague, or close the email.
2. To delete an email, check the box corresponding to the email, then click delete.
3. Finally, to compose an email, use the Compose icon in the far left hand column. It’s the icon that has a pencil on a piece of paper. When sending an email in this manner, you will be able to type in just the first initial last name of the receiving person. Notice you can access your address book for a full email address. Give the email a subject, type your message and send like normal!

 
Tech Tip #22 - Groupwise Email Groups
 

Groupwise groups are made when you want to send an email out to your team, grade level or department members, parent contacts, or your building’s teachers.
 
To develop your own group, start by opening Groupwise, then a new email. In the Mail To window, click on Addresses. This will open your Groupwise addresses. From here, type in the members’ names of the group. This will search the Groupwise address book for that particular member. When you have found their name, double click it to select it. The name will be placed in the Selected column. Continue typing and selecting names until your group has been formed.
 
Once you are certain all members have been identified, click Save Group at the bottom of the selected column. Give your group a logical name and click OK. Cancel out of the open email. Now the next time you are wanting to this particular group of people an email, just type in the group name rather every single member of the group, give the email a subject, type your message and send like normal. This is a great timesaver!

 
Tech Tip #23 - Making Cabinet Folders
 

This requires your Folder List to be open. Open Groupwise and go to the View menu and make sure the Folder List is checked.  
 
When you can see the Folder List, right click the Cabinet and select New Folder. Leave the Personal Folder selected and click Next. Give your folder a logical name and click Next, then Finish. This will make a new folder in your Cabinet list.
 
Now once you have folders, you can drag and drop received emails into cabinet folders to organize and keep important emails.

 
Tech Tip #24 - Groupwise Signatures
 

To make your signature, go to Tools in Groupwise, Options, then Environment. Click the Signature tab, check the signature box and enter your contact information in the signature field. The last thing to notice is how you want to attach your signature – do you want it automatically added to every email you send? Or would you rather to be prompted so you can determine which emails you end by adding your signature? Finally click OK and Close out of the Options box.

 
Tech Tip #25 - Groupwise Views
 

Let’s start with the cabinet view. It’s easy to accidently close out of it. Should this happen, go to View, then Folder List to retrieve it.
 
Next item is the quick viewer. This opens email in the same window as your inbox email. If you prefer this view, be sure the Quick Viewer Context is active. (View, Toolbars, Quick Viewer Context) This is how you will respond to received email.

Finally, the columns of your mailbox of emails. These, too, are easy to loose. A simple click and drag can delete these columns. By right clicking on the grey title bar of the mailbox columns, you can select which columns you would like displayed. Notice too that this is also how you sort your emails – buy date, sender, subject, etc. To change this order, click on the column title to sort in an ascending order. Click again to sort in a descending order.

 
Tech Tip #26 - Email Etiquette
  A few things to think about the next time you send an email!

1. Be concise, clear and to the point. Some days it's difficult enough to open and respond to all email. Long email can be difficult and discouraging to read.
2. Use proper spelling, grammar and punctuation. This is important for conveying the message properly. Email with no punctuation are difficult to read and con sometimes even change the meaning of the text.
3. Do not write in all CAPITALS. IF YOU WRITE IN ALL CAPITALS IT SEEMS AS IF YOU ARE SHOUTING. This can be annoying and can trigger an unwanted response.
4. Do not use email to discuss confidential information. Never send anything through email that you wouldn't put on a postcard. If you don't want it displayed on a bulletin board, don't send it.
5. Don't reply to spam. By replying to spam email, you are confirming that your email address is live. This will only generate more spam to your inbox.

These ideas were taken from http://www.emailreplies.com. See this website for some other great ideas about email etiquette - dos and don'ts about sending and forwarding email.

Tech Tip #27 - Junk Mail Handling
 

With Groupwise open, go to Actions, Junk Mail, Junk mail Handling. The first box you want to make sure is checked it the box to enable junk list. This will start and keep a list of all mail you identify as junk. The next time someone sends email from that email address, it will get dumped into the junk mail folder. Notice the other tabs in this window. The junk list is the list you develop by dragging mail to the junk folder. The blocked list is the list of email the district blocks. Finally is the Trust list. This is a list you develop if you notice a sender is getting blocked, but when in fact you want to receive email from them. Once your junk mail is set, click OK. Now you can drag and drop received email into the Junk Folder to block that particular sender.

 
Tech Tip #28 - Email Rules
 

Before setting up a rule, make a folder in your cabinet where all rerouted mail from the rule will go. If you need help making a cabinet folder, see Tech Tip 23.
 
Here are the steps for setting up a rule.
1. Go to Tools, Rule.
2. In the Rules window, click New.
3. Give the Rule a name.
4. Then click Define Conditions. This is where you will determine how you want to separate out email – by the sender, subject or who it was sent to. So let’s say I wanted to put all my SPAM email into a folder. Since SPAM comes into your inbox as [SPAM??], in the Include Entries Where field, select the Subject. Next, in the blank field, type in [SPAM??]. Click OK.
5. Next click Add Action, then Move to Folder. This option will allow SPAM email to be routed directly into a folder, rather than your inbox. Once the Move Item to Folder Action window is open, click the plus sign next to the Cabinet, find your desired folder and check the box to the left of the folder. Finally, click Move, Save, then Close.

 
Tech Tip #29 - Microsoft Office Disk Checkout
 

Did you know . . .
You can check out a Microsoft disk from your librarian and take it home to install Microsoft Office on your home computer. This is a great idea to get Microsoft Publisher at home for those of you working on a Publisher classroom website!

Tech Tip #30 - Technology Standards
 

Did you know . . .
- there are National Educational Technology Standards (NETS) for Students at http://cnets.iste.org/students/s_stands.html
- there are National Educational Technology Standards (NETS) for Teachers? http://cnets.iste.org/teachers/t_stands.html
- there are National Educational Technology Standards (NETS) for Administrators?
http://cnets.iste.org/administrators/a_stands.html

Tech Tip #31 - Summer Technology Classes
 

Summer Technology Classes are out. But first a few FAQs (Frequently Asked Questions):
** If you are at or above masters plus 20 hours, Mr. Leone (3313) needs to approve your classes!
** Graduate credit from UMKC or Baker is an option for all classes at $50 per credit hour. District salary credit and professional development credit will also be options.
** Email or call Colleen McLain (3357) if you have questions or are interested in taking any of these classes.
** http://www.center.k12.mo.us/edtech/summer/index.htm is the website with more information . . .

Tech Tip #32 - SMART Board Spectrum of Use
 

Did you know . . .
 
There is a SMART Board Spectrum of Use that can be used for self-reflections, SMART Board ideas of use, or just something on which to gage your skills? The spectrum can be found at http://www.center.k12.mo.us/edtech/SB/spectrum.htm.
 
Wanting to improve your SMART Board skills? Check out our summer trainings at http://www.center.k12.mo.us/edtech/summer/index.htm.

Tech Tip #33 - Backing up your My Documents
 

With the end of the school rolling around, now would be a good time to starting thinking about backing up information from your My Documents on your computer to your H Drive. To do this, open My Documents, go to Edit, Select All, then Edit, Copy. Navigate to your H Drive, go to Edit, then Paste.
 
Since computers are associated with building room numbers (not teachers), if you move rooms, your computer will not go with you. Saving everything to your H Drive will ensure you don't loose any of the documents on your computer.
 
Make it a goal to save absolutely everything to your H Drive next year! (Don't know how? See Tech Tip #19.)

Tech Tip #34 - Backing up to a CD-RW
 

 

 
Tech Tip #35 - Preparing for summer storage
 

As you are breaking down your classrooms for the summer, please be sure to place all four colored SMART Board styluses and the eraser in your grey zippered "SMART Board" bag. In addition there are two remotes that should be paced in the bag for summer as well. The first is the remote for your speaker - the squarish remote with three buttons for volume. The second remote is for the projector - the credit card sized remote.
 
Other summer stuff . . .
 
1. You might want to back up/burn your computer files. First of all - just in case the unspeakable happens! But secondly, it would be a great way to take files and documents home to access over summer. http://www.center.k12.mo.us/edtech/SB/archive.htm#33
 
2. Do you know how to check your email online?
The address is http://email.center.k12.mo.us. Note there is no www nor and @ sign. http://www.center.k12.mo.us/edtech/SB/archive.htm#21
 
3. You can download SMART Notebook at home for free. There is a new version out! Go to http://www.smarttech.com/support/software/sb_win.asp to download the most recent version for experimenting with this summer!



Center School District

This website is maintained by Colleen McLain
original page created March 22, 2004
updated August 21, 2006
© Colleen McLain, 2005, 2006

This page contains links to outside sources.  The Center School District is not responsible for any content housed/published on those sites.


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